Saving faxes in structured folders

Article ID: 88

Last updated: 29 Jul, 2021

Applies from Application Suite 2015.3.1

Description / Question:

How to let Digital Fax save incoming/outgoing faxes in structured folders on file system.

Solution:

If you want Digital Fax save the received or sent faxes to a structured tree of folders, proceed as follows.

Edit this configuration file with your favorite editor:

<AppSuiteDir>\Apps\Stonefax\Server\System\StoneFax.ini

Under [Settings] section verify the following parameters: CopyPathFormatIncoming and CopyPathFormatOutgoing. These parameters define how to save faxes:

CopyPathFormatIncoming defines the full destination filename for incoming faxes
CopyPathFormatOutgoing defines the full destination filename for outgoing faxes

For example if we want to save all incoming/outgoing faxes with this structure:


K:\BACKUP\2014\08\22\In\user_a\Fax_20140822_1504_From_02037811.pdf
K:\BACKUP\2014\08\22\Out\user_a\Fax_20140822_1504_To_035288219.pdf
...
K:\BACKUP\2013\11\09\In\user_n\Fax_20131109_0957_From_02037812.pdf
K:\BACKUP\2013\11\09\Out\user_n\Fax_20131109_0932_To_072173261.pdf

Ensure the [Settings] section of the configuration file includes the following lines:

[Settings]
CopyPathFormatIncoming=K:\BACKUP\{date:yyyy}\{date:MM}\{date:dd}\In\{username}\Fax_{date}_{time}_From_{callingnumber}
CopyPathFormatOutgoing=K:\BACKUP\{date:yyyy}\{date:MM}\{date:dd}\Out\{username}\Fax_{date}_{time}_To_{callednumber}

; Set the archive fax format (1=TIFF, 2=PDF)
ArchiveFileFormat=2

Placeholders

You can use the following placeholders as part of your file names or folder names.

{serial}	Unique identifier (serial number) of the fax
{callingnumber}	Calling fax number.
{callednumber}	Called fax number.
{remotenumber}	Remote fax number, i.e. sender for incoming faxes; destination for outgoing faxes.
{localnumber}	Local fax number, i.e. the internal number and it is destination for incoming faxes; sender for outgoing faxes.
{username}	Application username of the sender or destination of the fax
{direction}	For incoming fax it is "In". For outgoing faxes it is "Out".
{status}	Applies to outgoing faxes only. It can be "OK" or "KO".
{date:yyyyMMdd}	yyyy: Year (4 num) yy: Yes (2 mum) MM: Month dd: Day HH: Hours mm: Minutes ss: Seconds
{time}	Time of the day (start of transmission/reception), expressed in the "hhmm" format.

Please restart Digital Fax from the web interface after changing this configuration file.

Article ID: 88

Last updated: 29 Jul, 2021

Revision: 18

Print Export to PDF Subscribe Share

This article was:

Prev		Next
Several incoming faxes can be found in Windows Fax and Scanner...		Unable to receive faxes on Windows Server 2012 R2 with fxssvc...