How to:
How to let Digital Fax save incoming/outgoing faxes in structured folders on file system.
Solution:
If you want Digital Fax save the received or sent faxes to a structured tree of folders, proceed as follows.
Edit this configuration file with your favorite editor:
<AppSuiteDir>\Apps\Stonefax\Server\System\StoneFax.ini
Under [Settings] section, locate the following parameters:
-
CopyPathFormatIncoming defines the full destination filename for incoming faxes
-
CopyPathFormatOutgoing defines the full destination filename for outgoing faxes
For example if you want to save all incoming/outgoing faxes with this structure:
K:\BACKUP\2014\08\22\In\user_a\Fax_20140822_1504_From_02037811.pdf
K:\BACKUP\2014\08\22\Out\user_a\Fax_20140822_1504_To_035288219.pdf
...
K:\BACKUP\2013\11\09\In\user_n\Fax_20131109_0957_From_02037812.pdf
K:\BACKUP\2013\11\09\Out\user_n\Fax_20131109_0932_To_072173261.pdf
Ensure the [Settings] section of the configuration file includes the following lines:
[Settings]
CopyPathFormatIncoming=K:\BACKUP\{date:yyyy}\{date:MM}\{date:dd}\In\{username}\Fax_{date}_{time}_From_{callingnumber}
CopyPathFormatOutgoing=K:\BACKUP\{date:yyyy}\{date:MM}\{date:dd}\Out\{username}\Fax_{date}_{time}_To_{callednumber}
ArchiveFileFormat=2 --> Set the archive fax format (1=TIFF, 2=PDF)
Placeholders
You can use the following placeholders as part of your file names or folder names.
|
{serial} |
Unique identifier (serial number) of the fax |
|
{callingnumber} |
Calling fax number. |
|
{callednumber} |
Called fax number. |
|
{remotenumber} |
Remote fax number, i.e. sender for incoming faxes; destination for outgoing faxes. |
|
{localnumber} |
Local fax number, i.e. the internal number and it is destination for incoming faxes; sender for outgoing faxes. |
|
{username} |
Application username of the sender or destination of the fax |
|
{direction} |
For incoming fax it is "In". For outgoing faxes it is "Out". |
|
{status} |
Applies to outgoing faxes only. It can be "OK" or "KO". |
|
{date:yyyyMMdd} |
yyyy: Year (4 num)
|
|
{time} |
Time of the day (start of transmission/reception), expressed in the "hhmm" format. |
Please restart Digital Fax from the web interface after changing this configuration file.